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Public Access 

August 2022: The White House OSTP Memo regarding Public Access:  Federal funding agencies must update their Public Access plans by the end of 2024 and have new policies in effect by the end of 2024 and 2025.

June 2024 Update:  OSTP Report to Congress on Financing Mechanisms for Open Access Publishing of Federally Funded Research  There is no change in the expected dates for agency policies or for all policies to be in effect by 12/31/25.

December 31, 2024 Update: Plans for agencies with > 100M in expenditures are in effect. Scroll down for more information. 

Be Prepared

  • Request a consultation for assistance with the DMPTool and the DMS Plan.
  • The DMPTool is highly recommended and a review is highly recommended for PIs who have not completed a DMS Plan at WVU or who are new to research.
  • Scientific data must be curated and formatted according to FAIR 
  • Scientific data must be transferred or shared to a repository meeting Sponsor requirements at the end of the performance period.
  • Costs for storage during research, results repositories, curation, transfer, etc. are allowable costs and must be included in the proposal budget.  Zero budgets are not expected for data management and sharing.  
  • Information about baseline technology and services can be found on this web page.
  • WVU will provide generalist repository services for results data (Dryad) in 2025.
  • WVU must track and record the location of research data both during and after research.
  • WVU requires this standard text to be included in DMS Plans where appropriate.
  • Agency policies are expected to be very similar to the NIH policy which is in effect now.

Policies In Effect


Key Dates For Agency Plans

  • 02/21/23 - Plans due addressing Section 3 of Memo (PDF) for agencies >$100M in R&D expenditures
  • 08/20/24 - Plans due addressing Section 3 of Memo for agencies <$100M in R&D expenditures
  • 12/31/24 - Agencies complete and publish full policy for Section 3, Plans for Section 4 (PDF) due
  • 12/31/25 - Effective date for agency policies for Section 3
  • 12/31/26 - Agencies complete and publish full policy for Section 4
  • 12/31/27 - Effective date for agency policies for Section 4
Compliance is required one year after the effective date of the policy for each agency.

Agencies with > $100M in R&D expenditures: DOD, USDA, VA, DOT, DOE, ED, DOJ, NASA, NSF, HHS (NIH)

DMPTOOL and ORCID ID

Using the DMPTool is not required yet, but will be when machine-readable plans must be uploaded with proposals. We recommend learning this tool as soon as possible.

The Public Access policies and NSPM-33 will require the use of Digital Object Identifiers (DOIs) in many submissions and reports by 2025. WVU will soon mandate that researchers create and manage an ORCID iD to meet the policies. The iD will also help researchers manage CV and publication information. WVU will offer ORCID iD integration for publication and other PI information in 2024. To benefit from the integration, be sure to add WVU as a TRUSTED source when creating your iD. Find more information on this WVU Library guidance page.

Training

Visit the WVU Libraries' Research Data Management to register for training for either DMPTool or ORCID. They also provide in-depth information on Data Management and Sharing Plans.


White House OSTP Public Access Memo (Nelson Memo) (August 2022)